White Feather

Turnover Coordination

Our own version of the On-the-Day Coordination. With a decade of experience, meeting your event coordinator only a month before your wedding is not enough to make sure everything is put together. That’s why we created this package to make sure everything you have planned will be implemented and no details (even the smallest thing!) will be missed. 


Turnover begins 2 months before the wedding. This service is designed for the couple who have done the entire planning themselves but needs professional help in managing the logistics on the day of the wedding to ensure the smooth flow of ceremony & reception. In this service, Eventcetera presumes that the client has done all the negotiations, wedding preparations, planning, and just need our professional help in confirming all wedding details and implementing all the things that have planned.




  • 2 hours of initial consultation upon signing of the contract to get to know the couple, to find out information about your wedding plans, and to know how you would want your wedding to flow

  • Access to Wedding Worksheets & Timelines


  • Three (3) complimentary meetings including pre-wedding venue walkthrough with the venue manager and caterer and pre-production meeting with suppliers

  • Create wedding day timeline & itinerary 

  • Create a comprehensive reception program flow

  • Review and confirm all booked supplier contracts


  • Correspondence with suppliers to confirm all details & call times of the wedding

  • Coordinate with your bridal entourage about duties & responsibilities, pictorial schedule, and timeline on the wedding day

  • Schedule a pre-production meeting with all suppliers to discuss the itinerary, program flow and manage expectation


  • The event will be headed by 6 Professional Event Coordinators: 
    • ​1 Event Head, 1 Reception Manager, 1 Ceremony Manager, 1 Bride Manager, 1 Groom Manager, 1 Event Associate​
    • Fully equipped with communication radios
    • Dressed professionally
  • Overseeing and supervising wedding preparation at the client’s chosen venue 5 hours before the ceremony

  • Coordination and assistance in arranging your ceremony - processional, recessional, ceremony flow

  • Supervision of reception set-up and liaising with the venue manager, head waiter, musicians/DJ, Host/Emcee, sounds system provider, cake baker, and other suppliers

  • On-site supervision of all wedding suppliers at ceremony and reception to ensure that they are following the venue  guidelines, confirmed timeline and that they acting responsibly and accordingly

  • Directing  the wedding party, family, guests, bride & groom, suppliers during ceremony & reception (e.g. when to leave the wedding hotel prep, directing processional and recessional line-up, when they will be giving toasts/speeches, grand entrance parade, etc.) 

  • Assistance throughout the day to ensure the program runs smoothly and all your plans are carried out

  • Manning of the registration area, receiving and registering gifts 

  • Distribute giveaways to guests if applicable

  • Help in managing payments to suppliers

  • Turnover of all wedding accessories, contracts, receipts, etc., after the reception

  • Wedding Day Emergency Kit​