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WEDDING & EVENT PLANNER | EVENT STYLIST | DESTINATION WEDDING PLANNER

2019 ALL RIGHTS RESERVED |  EVENTCETERA EVENTS MANAGEMENT | QUEZON CITY, METRO MANILA, PHILIPPINES | +63 9173204862

THE MONTH OF COORDINATION

Turnover begins 6 weeks before the wedding. This service is designed for couple who have done the entire planning themselves but needs a professional help in managing the logistics on the day of the wedding to ensure the smooth flow of ceremony & reception.

In this service, Eventcetera presumes that the client has done all the negotiations, wedding preparations, planning and just need our professional help in confirming all wedding details and implementing all the things that has planned.

 

STANDARD SCOPE OF SERVICES:

 

UPON SIGNING OF CONTRACT: 

  • 2 hours of initial consultation upon signing of contract to get to know the couple, to find out information about your wedding plans and to know how you would want your wedding to flow

  • Access to Wedding Worksheets & Timelines

PRE-WEDDING PLANNING (6 WEEKS BEFORE THE EVENT):

  • Three (3) complimentary meetings including pre-wedding venue walkthrough with the venue manager and caterer and pre-production meeting with suppliers

  • Create wedding day timeline & itinerary 

  • Create comprehensive reception program flow

  • Review and confirm all booked supplier contracts

WEDDING WEEK:

  • Correspondence with suppliers to confirm all details & call times of the wedding

  • Coordinate with your bridal entourage about duties & responsibilites, pictorial schedule and timeline on the wedding day

  • Schedule a pre-production meeting with all suppliers to discuss itinerary, program flow and manage expectation

ON THE DAY OF WEDDING:

  • The event will be headed by 6 Professional Event Coordinators: 
    • 1 Event Head, 1 Reception Manager, 1 Ceremony Manager, 1 Bride Manager, 1 Groom Manager, 1 Event Associate
    • Fully equipped with communication radios
    • Dressed professionally
  • Overseeing and supervising wedding preparation at the client’s chosen venue 5 hours before ceremony

  • Coordination and assistance in arranging your ceremony - processional, recessional, ceremony flow

  • Supervision of reception set-up and liaising with venue manager, head waiter, musicians/DJ, Host/Emcee, sounds system provider, cake baker and other suppliers

  • On site supervision of all wedding suppliers at ceremony and reception to ensure that they are following the venue  guidelines, confirmed timeline and that they acting responsibly and accordingly

  • Directing  the wedding party, family, guests, bride & groom, suppliers during ceremony & reception (e.g. when to leave the wedding hotel prep, directing processional and recessional line-up, when they will be giving toasts/speeches, grand entrance parade, etc.) 

  • Assistance throughout the day to ensure the program runs smoothly and all your plans are carried out

  • Manning of registration area, receiving and registering gifts 

  • Distribute giveaways to guests if applicable

  • Help in managing payments to suppliers

  • Turnover of all wedding accessories, contracts, receipts etc., after the reception

  • Wedding Day Emergency Kit

READY TO START YOUR EVENTCETERA EXPERIENCE?