Weddings are long-awaited events that couples spend months, lots of money, and mental and physical energy preparing for. For you and your fiancé, this is a special day before the beginning of your lifelong journey in which most of your loved ones come together to celebrate. However, with the COVID-19 pandemic, the country has put in place travel restrictions and prohibited mass gatherings—making it impossible for you to push through with your simple yet elegant wedding as you imagined it to be.
With the public health crisis, you are driven to postpone your special day and go through the whole tedious process of adjusting your wedding affairs. You might feel rightfully upset and anxious about this but you may take a breath and set aside your worries for a minute as we guide you through the steps you should take in postponing your wedding amidst the pandemic.
Consult a Professional
If you find yourself considering the postponement of your wedding, you would find it best to speak with a non-partisan party, preferably your wedding planner but if you don’t have one, you may also discuss with your venue or caterer. You can communicate the specific factors that may affect your wedding affairs with them, such as the contracts with your suppliers, where your guests will be coming from, the limited time you’re left with to prepare as well as the provisions of your wedding insurance [if you have one], to help you come up with a wise decision. Moreover, in making the decision, you also have to stay informed about the pandemic situation in the country.
Inform your Guests
Once you have officially decided to change your date, we suggest letting your guests know as soon as possible. This gives them the assurance that you understand their situation and offers comfort to them as you’ll be building anticipation for a time where you’ll gather again to celebrate your special day. You can do this by sending your message about the postponement of the event with the date TBD in the best way you think they’ll be able to receive it—be it through text, calls, Messenger, or email.
Adjust your Budget
Considering all the uncertainty during the pandemic, couples need to adjust their financials as postponement entails a potential increase in fees as well as losses on non-refundable goods and services. You can do this by reviewing all contracts with your vendors first, particularly the cancellation policy and the possibility for rebooking so as not to incur losses. Then, plan for additional costs; you will find that vendors will try their best to reschedule your plans amidst the crisis but doing so will not always come at the same cost so you have to prepare for this.
Speak with your Venue and your Hired Vendors
The next step is to get in touch with the ones making your wedding happen. First, contact your venue and discuss alternative dates within the period you have in mind. It would be very helpful for you to have a planner or coordinator who can communicate regularly with your contact point at the venue regarding the availability of the place. Once you have the available dates of your venue, ask your hired vendors and suppliers which date works with them. In doing all these, remember to be understanding and patient with them as they are also affected by the pandemic but they are there to help you as best as they can.
Choose a New Date
After making adjustments to your budget, and speaking with your venue and hired vendors, you can finally choose a new date for your special day. When doing so, the first thing to do is to check among the common dates that work with your venue and vendors the one that fits your personal and family calendars. It would be pointless to reschedule your wedding due to the pandemic when your loved ones can’t celebrate with you on your new chosen date. You have to be flexible in executing this step since when postponing something that’s approaching, you’ll find that the –Ber months—the country’s wedding season—will likely be fully booked already.
Formally Invite your Guests
Once you have decided on your new date, send out a new invitation or announcement to your guests. Again, the most efficient way to do this is to contact them on platforms that they have constant access to. The most common option is making calls or sending invites online then giving the formal invitation to your guests between eight to ten weeks before the event. If you are not pressed for time, you and your partner can also brainstorm on creative ways to announce your new wedding date.
Celebrate your Original Wedding Date
Going through all the previous steps might wear you out and upset you more times than you imagined so it is best to celebrate your originally planned date. This will give you time to breathe and focus on what is more significant beyond the stress and worry of postponing your long-awaited event—celebrating your special day with your loved ones. Spend the day in a meaningful way for you and your fiancée, plan a dinner date or enjoy a glass of wine and your favorite movie, and anticipate the day you’ll be walking down the aisle.