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WEDDING & EVENT PLANNER | EVENT STYLIST | DESTINATION WEDDING PLANNER

2019 ALL RIGHTS RESERVED |  EVENTCETERA EVENTS MANAGEMENT | QUEZON CITY, METRO MANILA, PHILIPPINES | +63 9173204862

FULL PLANNING & COORDINATION

This is the ultimate service for the busy couple who are overwhelmed with many details involved in planning a wedding and wants the luxury of having someone else manage the details. Eventcetera will start working on your wedding 12 months before the event.

 

During the event planning stage, your account will be handled by our Head Planner, to be assisted by one of our Senior Event Planners. 

 

STANDARD SCOPE OF SERVICES:

    • Eventcetera Team will start planning your wedding upon signing of contract

    • 2 hours of initial consultation upon signing of contract to get to know the couple, to find out information about your wedding plans and to know how you would want your wedding to flow

    • Unlimited consultation via phone or email upon signing of contract 

    • Up to maximum of thirty (30) in-person meetings with client/suppliers

    • Access to online Eventcetera Wedding Workbook

    • Comprehensive ceremony and reception venue search according to client’s requirement and budget - research, recommendation, ocular visits, contract review 

    • Research, screen, negotiate and contact wedding suppliers: 

      • Event stylist 

      • Caterer

      • Gown Designer, Suit Designer, Entourage Dresses

      • Invitations/Calligrapher

      • Photographer

      • Videographer

      • Cake 

      • Lights & Sounds System

      • Musicians

      • Giveaways

      • Other wedding needs

    • Regular scheduled monthly planning meetings or as necessary (Maximum of 2 meetings per month)

    • Venue ocular with suppliers

    • Budget Creation & Management

    • Conceptualize wedding theme and create a mood board

    • Refer and set up appointment with pre-screened suppliers - research, negotiate, attend supplier’s meeting, facilitation of bookings, review and confirm suppliers contract

    • Assist in acquiring wedding documents 

    • Follow ups and overall coordination with booked suppliers through emails, phone calls and meetings) 

    • Monitoring and management of supplier payments, due dates & balances

    • Advice on wedding etiquette and invitation etiquette and wordings

    • Creation and management of wedding day timeline 

    • Creation of comprehensive reception layout and program flow with Venue Manager, Caterer, Event Stylist, Musician, Host, Lights & Sound System supplier

    • Assist in coordinating schedules regarding fitting, trial make up and other wedding related appointments

    • Assist in music selection for ceremony, reception and after-party

    • Correspondence with suppliers to confirm all details of the wedding

    • Recommend and source suppliers of principal sponsors and entourage gifts 

    • Coordination and facilitation of 2-hour wedding ceremony practice (if needed)

    • Assistance in following up RSVP response via text or call only

    • The Month of Coordination is applied

    • RSVP & Guest List Management

    • Free Wedding Website

ON THE DAY OF WEDDING:

  • The event will be headed by 6 Professional Event Coordinators: 
    • 1 Event Head, 1 Reception Manager, 1 Ceremony Manager, 1 Bride Manager, 1 Groom Manager, 1 Event Associate
    • Fully equipped with communication radios
    • Dressed professionally
  • Overseeing and supervising wedding preparation at the client’s chosen venue 5 hours before ceremony

  • Coordination and assistance in arranging your ceremony - processional, recessional, ceremony flow

  • Supervision of reception set-up and liaising with venue manager, head waiter, musicians/DJ, Host/Emcee, sounds system provider, cake baker and other suppliers

  • On site supervision of all wedding suppliers at ceremony and reception to ensure that they are following the venue  guidelines, confirmed timeline and that they acting responsibly and accordingly

  • Directing  the wedding party, family, guests, bride & groom, suppliers during ceremony & reception (e.g. when to leave the wedding hotel prep, directing processional and recessional line-up, when they will be giving toasts/speeches, grand entrance parade, etc.) 

  • Assistance throughout the day to ensure the program runs smoothly and all your plans are carried out

  • Manning of registration area, receiving and registering gifts 

  • Distribute giveaways to guests if applicable

  • Help in managing payments to suppliers

  • Turnover of all wedding accessories, contracts, receipts etc., after the reception

  • Wedding Day Emergency Kit

READY TO START YOUR EVENTCETERA EXPERIENCE?