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WEDDING & EVENT PLANNER | EVENT STYLIST | DESTINATION WEDDING PLANNER

2019 ALL RIGHTS RESERVED |  EVENTCETERA EVENTS MANAGEMENT | QUEZON CITY, METRO MANILA, PHILIPPINES | +63 9173204862

DESTINATION WEDDING PLANNING

As your Wedding Planner, you will be guided through the planning process with expert advice and inspired ideas. We will help you search for the perfect venue and find great vendors that will fit your style & budget. We value the relationships we develop with our clients and strive to make the planning experience as memorable and fun as the event itself.  Along the way, we strive to educate you about your options and our process so you can make the best decisions for your event and feel confident and excited about the day.

 

STANDARD SCOPE OF SERVICES:

 

PLANNING:

  • Initial consultation upon signing of contract to get to know you as a couple, to find out information about your wedding plans and to know how you would want your wedding to flow

  • Unlimited consultation via phone or email upon turnover

  • Maximum of 3 in-person/conference meetings every month to update the status of wedding planning

  • Provide client a timeline and checklist via Online Wedding Workbook - Google Spreadsheet  to be used during the whole duration of wedding planning

  • Guided wedding planning - in accordance to the event timeline

  • Budget Creation & Management

  • Wedding Theme Conceptualisation

  • Create wedding day timeline from wedding preparation to reception

  • Planning & coordination of Welcome Dinner a day before the event (applicable to El Nido reception)

  • Venue Ocular

  • Attend all wedding related meetings with suppliers

  • Assist in acquiring legal documents needed for the wedding (document fees will be billed separately)

  • Help develop and conceptualize a wedding website via Appycouple.com

SUPPLIER SOURCING & MANAGEMENT:

  • Comprehensive venue search according to client’s requirement and budget - research, recommendation, ocular visits, contract review 

  • Recommend professional and dependable pre-screened suppliers that best suit couple’s style & budget  

    • Venue

    • Event Stylist/Florist

    • Caterer

    • Gown Designer, Suit Designer, Entourage Dresses

    • Invitations/Calligrapher

    • Photographer

    • Videographer

    • Cake 

    • Lights & Sounds System

    • Musicians

    • Giveaways

    • Other wedding needs

  •  Set-up conference meetings with pre-selected suppliers to get to know them and what they offer

  •  Negotiate, book and review Supplier Contracts

  •  Payment Management (Monitor and schedule payment for suppliers)

  •  Conduct a pre-production meeting with suppliers to run through all wedding plans 

  •  Follow ups and overall coordination with booked suppliers through emails, phone calls and meetings) 

  •  Create Reception Program Flow and coordinate with the emcee 

  •  Help choose and finalize wedding food & beverage

  •  Attend food tasting with the caterer 

 

CEREMONY & RECEPTION VENUE PLANNING:

  •     Comprehensive search of ceremony & reception venues

  •     Ocular site inspection of pre-screened venues (if needed)

  •     Conceptualize reception layout 

  •     Finalize wedding theme, florals, venue decoration with event stylist

  •     Create logistical plan for all guests

  •     Supervise ingress & egress of suppliers to make sure everything is going according to plan

WEDDING ETIQUETTE:

  •     Assist in conceptualizing design of wedding invitation 

  •     Provide options for wedding invitation wordings

  •     Orientation of specific roles bridal party of their duties in the ceremony & reception – this will be done during the wedding     rehearsal

  •     Assist in composing the wedding misalette (if needed)

  •     Recommend gifts/souvenirs for guests and the bridal party

  •     Inform bridal party about event schedule & call times

  •     Assist conceptualize theme, look, style and dress code of wedding entourage and guests 

  •     Assist in organizing guest list 

  •     Conceptualize ceremony flow

  •     Conceptualize reception program flow

  •     Assist in on-boarding guests in the island (what to do, activities, programs, etc.)

  •     Assist in conceptualizing welcome kits, giveaways to guests

 

LODGING & ACCOMMODATION MANAGEMENT:

  •     Provide variety of options for hotel accommodation 

  •     Provide flight schedule options and airfares for client & guests

  •     Provide options of airport/hotel transfers

*Actual booking of airfare and hotel will be done by the guests through their chosen airline

 

RSVP & GUEST LIST MANAGEMENT: 

  • Online RSVP

  • Designated RSVP email address and mobile number that you can put on your invitation 

  • Weekly report about the confirmed guests 

  • An outbound reminder system (text, call & email) to remind or follow up guests who haven’t sent in an RSVP yet. (Long distance calls/texts will be charged separately) 

  • Assist in sending out wedding invitations (courier fee will be charged separately)

  • Follow up guests’ attendance confirmation

 

ON THE DAY OF THE EVENT:

  • Overseeing and supervising wedding preparation at the client’s chosen venue

  • Coordination and assistance in orchestrating your ceremony

  • Supervision of reception set-up and liaising with venue manager, head waiter, musicians/DJ, Host/Emcee, sounds system provider, cake baker and other suppliers

  • On site supervision of all wedding suppliers at ceremony and reception to ensure that they are following the venue  guidelines, confirmed timeline and that they acting responsibly and accordingly

  • Directing  the wedding party, family, guests, bride & groom, suppliers during ceremony & reception (e.g. when to leave the wedding hotel prep, directing processional and recessional line-up, when they will be giving toasts/speeches, grand entrance parade, etc.) 

  • Assistance throughout the day to ensure the program runs smoothly and all your plans are carried out

  • Help in managing payments to suppliers

  • Turnover of all wedding accessories, contracts, receipts etc., after the reception

  • Wedding Day Emergency Kit

READY TO START YOUR EVENTCETERA EXPERIENCE?